One Door Solutions
Monday, August 8, 2016
Procedure on Good Recording Practices
To lay down a procedure for Good Recording Practices.
Personnel - All departments.
Heads – All Departments
Personnel shall make on line entries in the documents.
The entries made by the operating personnel shall be checked and signed by the supervising personnel.
No entry shall be over written.
If anything is wrong do not over write it.
Strike it with a single line and sign near the entry with date and put the correct entry.
While making corrections, it shall be ensured that the previous entry is still legible.
Initials are acceptable unless the documents specially require a signature.
There shall not be any blanks in the formats/documents.
All the supporting documents which are generated during external agencies validation, calibration activity etc shall be checked/verified by the concerned department personnel/QA department
All the related documents like weight slips, annexure, appendix, labels shall be traceable to the main document.
All the relevant documents shall be handed over after completion of the activity to Quality Assurance department.
The following should be avoided:
Overwriting of numerical number.
Whitening / artificial correction of errors/mistakes.
Using White tape or white Ink
Wrong entry of time, temperature, vacuum, pressure or numerical numbers.
Formulae, symbols that are typed with errors.
All record shall be made as soon as observation is made.
The practices of making rough entries to be faired subsequently shall be avoided.
If a person is not familiar with English language, its recording in Indian language is allowed.
If a wrong entry is made, it shall be strike off with signature.
Record shall be made by the person responsible for an activity.
Person filling the record shall be very clearly identified with the Record.
END OF DOCUMENT
Share to Twitter
Share to Facebook
Share to Pinterest